How to Become a Notary Public in Ontario

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Being a notary public in Ontario is an excellent way to gain more legal experience, expand your networks, and connect with new and potential clients. Lawyers pursuing a notary public profession will get to know more people who might be helpful in their future ventures or cases.

It also helps that you have notary public experience since you would have to do tasks like witnessing oaths, signing affidavits, and certifying documents as the original copies of the original.

Being a notary public in Ontario opens many new opportunities to lawyers including a new source of income. Many businesses and individuals draft and sign affidavits for various uses, be it for a name change, for wills and testaments, or for business transactions.

Notary public lawyers or paralegals can do more things than their non-practicing colleagues.

This article will show you all the things you need to know about becoming a notary public in Ontario, and how to notarize a document in Ontario.

Duties and Responsibilities of A Notary Public

As mentioned above, when you become a notary public, you would have to do tasks that are not open to regular lawyers. Some of these tasks include verifying if signatures are genuine or forged.

A notary public can also check and mark copies of documents and determine if they are certified true copies. Also, they are allowed to legally administer oats, statutory declarations, and affirmations. These tasks and responsibilities are set out by the Ontario Notaries Act.

There are also other things notary public lawyers can do in Ontario. They are also commissioners for taking affidavits, as set out by The Ontario Commissioners for Taking Affidavits.

As part of the advancements in technology, notary public lawyers in Ontario can also provide commissioning services virtually. These are known as e-notary services, remote electronic notarization, and also online notary services.

However, there are certain things Ontario notary public lawyers cannot do, as stipulated in the acts mentioned above. Some of those include providing legal services. Unless they are in a solicitor-client relationship, they cannot provide legal assistance as most practising lawyers do.

Aside from that, they are also not allowed to prepare and execute documents intended to be used to sell and purchase a property. Lastly, they are not allowed to prepare wills and powers of attorney in Ontario.

Notary Public Qualifications

Let’s assume you are a lawyer or a paralegal licensed by the Law Society of Ontario. In that case, you are eligible to become a notary public. You can apply to the Ontario Ministry of the Attorney General for a notarial appointment.

This is a lifetime appointment as long as you are a member with good standing of the Law Society of Ontario.
Lawyers and paralegals who are not currently practising can still be considered a member in good standing if they continue to pay the applicable and required annual licensing fee.

Steps on Applying to be a Notary Public

Here are the steps you need to follow when you are applying for a notarial appointment.

First, you must download and then complete the online application form. You can get it from the Government of Ontario’s website. Next, submit the complete application form to the Official Document Services and pay $145. The process usually lasts for two to three weeks.

Once the application is processed, you will receive your very own Certificate of Notarial Appointment together with a specimen form. Sign the specimen form, then send it with your seal from the embossed notary seal of your own back to the Official Documents Services.

It is crucial to complete your specimen form. Official Documents Services keeps your specimen on file to authenticate any documents you notarize afterward. ODS won’t be able to authenticate your notarizations if you do not send the form to them.

Notarizing Your Documents in Ontario

To notarize documents in Ontario, there are several steps you should follow.

First, you must see the original document that your customer wants a copy of. Then, photocopy it yourself, or if they brought a photocopy with them, compare the two papers to each other.

Then, fill out and attach a notarial certificate to the copy. Fill in your name as the person who notarized the document, along with your signature and date and the seal that the copy is a true certified one.

Next, seal the certificate using a seal sticker. Finally, press an imprint on the seal on the copy of the said document.

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Kareena Maya is a freelance writer focused on the personal finance and travel spaces. He frequently writes about credit cards, banking, student loans, insurance, travel rewards and more. His work has been featured in publications such as Forbes Advisor, Bankrate, Credit Karma, Finance Buzz, The Ascent and Student Loan Planner.

Kareena Maya is a freelance writer focused on the personal finance and travel spaces. He frequently writes about credit cards, banking, student loans, insurance, travel rewards and more. His work has been featured in publications such as Forbes Advisor, Bankrate, Credit Karma, Finance Buzz, The Ascent and Student Loan Planner.