Step-by-Step Guide to Starting a Business in Ontario in 2023



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The chances are that right now, several people are thinking of starting a business in Ontario. That’s not surprising, given the number of astounding new businesses launched in Canada yearly.

Around 95,000 new businesses pop into Canada every year,, and many fail without the proper know-how. On average, 96,580 businesses were created annually (from 2013-2017), and 90,600 disappeared.

If you are seriously considering starting a business, it’s important to consider these steps to learn the ins and outs of what it takes to set up a shop successfully in Ontario.

Starting a Business in Ontario

You might already be overwhelmed about turning your idea into a successful business model, but we’re here to help guide you on all the facets you need to start your business.

It’s best to start by looking for areas of opportunity to provide a service or product to a community of people. This could mean researching the web for the next big must-have item or interviewing people in your community about their lifestyles and needs.

Idea exploration comes from iterative processes through fact-checking and research. Researching to understand your target audience is an important step in identifying your brand and marketing strategy.

Getting your ideas down and synthesizing a business model will help you identify your business’s needs to launch successfully.

Creating a strong business plan is a guaranteed way to ensure you’re starting off on the right track, and there are many templates online to get you started and ask the right questions.

A business plan is a great tool to highlight potential expenses, capital needed, in-depth competitor and market analysis, and any statistics useful for swaying potential investors or lenders.

It’s important to consider how you will raise the capital you require to get your business going, as even the smallest businesses have expenses that need to be covered.

Deciding whether you will dive into your savings or raise capital through a bank, private investors, or crowdfunding will require planning and execution.

To help, getting yourself a mentor is highly advised because it’s most likely you’ll come across some pitfalls that an experienced entrepreneur can help you navigate. A good mentor can provide sound business leadership, management, and financing advice to help you get your business up and running quickly and efficiently.

Types of Businesses in Ontario

When starting a business, it’s vital that you pick the business structure that aptly fits your goals and interests as a new business owner. There are three types of legal business structures to consider:

  1. Sole Proprietorship

A sole proprietorship is the most common structure chosen as it is quite easy to set up. In this structure, the business and the operator are seen as one by the government. Proprietors are personally responsible for all functions and debts of the business, and they receive all of the profit.

  1. Partnership

A partnership works similarly to a sole proprietorship but with two or more proprietors. The business partners usually have contractual agreements to share revenues, expenses, and responsibilities written out in percentages, which would later be applied to their taxes.

A partnership can be general or limited depending on the liabilities they are responsible for based on their investment in the business.

  1. Corporation

Corporations are far more complicated than the other two legal business structures, as the business is considered a separate legal entity owned by shareholders.

Incorporation creates taxation and legal distance between the shareholders and the company, allowing shareholders to enjoy tax benefits as they are considered legal employees.

It’s important to note that only lawyers or accountants can legally incorporate a business. This incorporation can occur at the provincial or federal level.

Registering Your Business in Ontario

When starting a brand, choosing a good name that accurately reflects the product or service your business will provide is vital. Once you’ve thought of a catchy business name, it’s important to check whether someone is already using it.

More often than not, you cannot legally use a name if it’s already used by another incorporated business, not to mention the marketing mess it will make in the future.

While Ontario does not restrict more than one non-incorporated company from using the same name, it’s best practice to protect yourself from potential legal liability and use a unique name.

The fastest way to check if your business name is in use is to check the web or search the national name databases in Canada. You can also search using Ontario’s Enhanced Business Name Search registry for a more strategic search, which could cost you anywhere from $8 to $26.

When you pick out your business name, you need to register your new business then unless you are operating your company under your own name.

In Ontario, a registered small business is referred to as an “Ontario Business Registration or a “Form 1” because of the form you need to complete. If you fail to register your business or if you sign up with false information, you can be fined up to $2,000.

The registration cost depends on whether you sign up online or by mail. The fastest and most affordable way is online, which will cost you about $60 versus $80 by mail.

To register online, you can use the “Integrated Business Services Application.” Upon completion of registration, the government will send you a Master Business License (MBL) that will highlight your Business Identification Number (BIN).

This is legal documentation of your registration that you can provide when dealing with any government or legal bodies. Business registration does expire in five years. As such, it is important to set a reminder to renew it before expiry as the government does not provide a reminder.

If you forgot to renew your registration, you are granted a grace period of 60 days to renew your business after it expires.

After reading all these steps, it might seem intimidating to comply with all federal and provincial laws when registering and operating a business, but we hope by outlining the steps, we can provide some relief and clarity to a straightforward process.

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Kareena Maya

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Kareena Maya is a freelance writer focused on the personal finance and travel spaces. He frequently writes about credit cards, banking, student loans, insurance, travel rewards and more. His work has been featured in publications such as Forbes Advisor, Bankrate, Credit Karma, Finance Buzz, The Ascent and Student Loan Planner.

Kareena Maya is a freelance writer focused on the personal finance and travel spaces. He frequently writes about credit cards, banking, student loans, insurance, travel rewards and more. His work has been featured in publications such as Forbes Advisor, Bankrate, Credit Karma, Finance Buzz, The Ascent and Student Loan Planner.